Integrating Your Outlook and ShootQ Calendars

Note: This article refers to the desktop and Office 365 versions of Outlook. For information syncing a calendar from Microsoft's web-based platform, please see this article.


If you use Microsoft Outlook as your main calendar, you can sync it to the ShootQ calendar so that items from one calendar appear on the other.

Sharing the ShootQ Calendar with Outlook

To have items from your ShootQ calendar appear on your Outlook calendar, navigate to Calendar > Subscribe. This will show you the various calendar feeds in your account. You can subscribe to your booked shoots, leads, bookings by user, and birthday/anniversaries.  First, choose the "Other" calendar on the left side. Then click the 'Subscribe' button next to the calendar feed for which you would like to subscribe. For example, if I want to subscribe to my booked shoots from my Portraits Plus brand, I'd click the button indicated below.



Then Copy the URL.



Open your Outlook calendar and right+click on "My Calendars" on the left side (Note: alternatively you could add the calendar to a different calendar group like Other Calendars). Then select Add Calendar > From Internet in the drop down menu.



Paste the URL into the location window and click OK. Then click 'Yes'.




The shoots from ShootQ will now appear as a calendar in Outlook.


Sharing Your Outlook Calendar with ShootQ

You can also have the items on your Outlook calendar appear on the ShootQ calendar. First, open your Outlook calendar and right+click the calendar you would like to import  under the My Calendars section. Then select Share > Publish This Calendar



Select 'Limited Details' under Permissions and click the 'Save' button. There will be two URLs. Copy the one that says 'ICS' (not HTML).



In ShootQ, under Calendar > Settings, paste the URL into the "Feed URL" field in the "Add An External Feed" section. Give your calendar a name and color code it. If want to allow other users of a brand to be able to see this calendar, click the brand name in the Sharing drop down menu (Shared Feeds). If only you want to be able to see it, choose Do Not Share (Your Feeds) instead.



It may take a minute or two, but a checkmark will appear next to your calendar URL indicating that your Outlook calendar is synced to ShootQ. If you see an exclamation point instead of a checkmark, this indicates that there is an issue with the sync.



The events from that calendar will now appear on the ShootQ calendar. Whenever you update your Outlook calendar, it will update on your ShootQ calendar, too. You can also feed multiple Outlook calendars into ShootQ if necessary (i.e. Work, Home, etc).



Have more questions? Submit a request


Article is closed for comments.