Your calendar is vital to the daily running of your business and, since ShootQ is now helping you run your business on a daily basis, it is pretty important in here as well.
There are two ways that ShootQ will integrate with your external calendar, as long as it supports RSS Feeds:
ShootQ will send information on Shoots and Leads to you or your staff's desktop or online calendars (such as iCal or Google Calendar) in Calendar Subscriptions. This way, all of your Leads and Shoots can be updating your external calendars so you are always aware of your availability.
ShootQ will read information sent from these same desktop or online calendars in Calendar Feeds. This aspect of the integration is how ShootQ will know your availability and present potential conflicts to you when receive a Lead. You external calendars will be referenced and ShootQ will show you what events you may have scheduled that would interfere with a potential booking.
Details on both of these can be found by visiting:
To integrate your calendar with the outbound Calendar Subscription from ShootQ, click one of the Subscribe buttons in the above link to be redirected to the appropriate starting point.
Start by clicking your calendar type (iCal, Google, Vista or Other) on the left side of the interface. You may have several types of Subscriptions to choose from, depending on how many Brands and Users are set up in your account. You should see a Subscription for Leads and Booked Shoots for each Brand as well as one for every Photographer in your company, showing only the Booked Shoots each individual is assigned to.
Simply click the Subscribe button next to the Subscription you want to import into your calendar. If you are an Apple user with iCal set as your Calendar default, the program should open and initiate right away. Or you can visit this Apple support document to learn more about it.
For other popular calendar types, copy the URL that pops up and follow these instructions provided by your specific calendar:
For Apple users, you will need to follow these instructions to locate the Webcal formatted feed:
Open your Apple Calendar and navigate to the calendar that you would like to feed into ShootQ. When you hover to the right of the calendar feed you will see a 'signal' icon appear, click on the signal icon. Check the box for Public Calendar and then click Done.
Once your calendar is public you will be able to retrieve the Webcal formatted feed. Right click on the calendar that you just made public and select 'Get Info.' A popup will appear containing a URL with a webcal address that you need to copy and paste into ShootQ.
Once you have the correct URL for the calendar, you need to upload it in the External Feeds section here:
Add a new calendar feed by naming it, pasting in the feed URL and assigning a color code. If you want your entire studio to be able to view this calendar, change the Sharing option to your studio name. If you only want to be able to view this calendar under your user's login, select Do Not Share from the drop-down.
That's it! ShootQ will now feed your external calendar with Bookings, Events and Leads and your external calendar will share all of its events with ShootQ. You will see all of the week's events in the Home tab or switch to a monthly view here: